Overview
Board meetings, Annual General Meetings and Extraordinary General Meetings each carry specific requirements under the Companies Act on notice period, quorum and the matters that can be transacted. Getting these wrong can make a resolution invalid.
We prepare the notice, agenda and explanatory statements, check quorum and notice compliance, and draft the minutes afterward — so every meeting is both legally valid and properly documented.
What's included
- Notice & agenda drafting
- Explanatory statements
- Quorum & notice-period checks
- Minutes preparation & circulation
How we approach it
Frequently asked questions
What is the minimum notice period for an AGM?
Generally 21 clear days, with shorter notice possible only if the prescribed consent threshold is met.
Can an EGM be called on shorter notice?
Yes, under specific conditions and with the required member consent.
Do you draft the minutes as well?
Yes — minutes are prepared and finalised as part of this support.
How soon must minutes be finalised after a meeting?
Within 30 days of the meeting, entered in the minutes book and signed by the chairman.
Can a director attend a board meeting via video conferencing?
Yes, for most matters — though certain restricted matters must be transacted only at a meeting with physical presence.
What happens if quorum is not met?
The meeting stands adjourned as per the Articles or the Companies Act default rule, typically to the same day the following week.
Talk to us about Board, AGM & EGM Support.
Rashmi K.S. & Associates · Practising Company Secretaries · Balewadi, Pune