Overview
Registers of members, directors, share transfers, charges and more must be kept accurate and current under the Companies Act — not filed once and forgotten. Gaps here are a common, avoidable red flag in secretarial audits and due diligence.
We set up and maintain your statutory registers, updating them whenever an event occurs — a share transfer, a new director, a charge created — so your records are always ready for inspection.
What's included
- Register of Members
- Register of Directors & KMP
- Register of Charges
- Share transfer register
- Ongoing updates as events occur
How we approach it
Frequently asked questions
Which registers are mandatory?
Common examples include the Register of Members, Register of Directors and KMP, and the Register of Charges, among others depending on company activity.
Can these be maintained electronically?
Yes, subject to conditions, though physical registers remain common practice for many companies.
How often should registers be updated?
Whenever a relevant event occurs — a share transfer, appointment, or charge — not just annually.
Are statutory registers checked during a secretarial audit?
Yes, they're one of the first things reviewed, since gaps here are a very common audit finding.
Can outdated registers cause problems during fundraising?
Yes, investors' due diligence teams routinely check registers against actual share allotments and directorship changes, and mismatches raise red flags.
Who is responsible for maintaining these registers?
The company, typically through its company secretary or authorised officer — registers must be kept at the registered office or another approved location.
Talk to us about Statutory Registers & Records.
Rashmi K.S. & Associates · Practising Company Secretaries · Balewadi, Pune